Skip to Content
Division of Academic Affairs
College of Health Professions

Administrative Withdrawal Request

The Difference Between Dropping A Class & An Administrative Withdrawal

What is the difference?

When you submit a request for an Administrative Withdrawal, you are requesting to be withdrawn from the entire of the semester, vs. dropping a singular course. 

Please also note that a Withdrawal is not immediate. It can only be processed after grades have posted for the requested semester. You can find the updated dates on the TXST Academic Calendar.

Note: 

Students seeking to drop a single course after the drop deadlines should contact the Dean's Office of the college through which the course is offered. Administrative Withdrawals must be filed no later than two years after the grade was issued.

Mandatory Requirement:

Students must meet with a College of Health Professions Advisor to discuss their options and the ramifications of the withdrawal, prior to submitting the request form. 

Financial Aid Consequences

Withdrawing from courses can have serious consequences for students receiving financial aid. In some cases, financial aid funds may have to be repaid. You are strongly encouraged to seek advice from the Office of Financial Aid and Scholarships to learn the consequences you may face if granted Administrative W's.

Documentation and Instructions:

Please complete the following questions and submit the required documentation to request an Administrative Withdrawal. This request should only be submitted after grades have been posted for the semester in question.

Required documentation:

  • A letter of appeal addressed to Associate Dean, Dr. Marla Erbin-Roesemann, explaining the extenuating circumstances leading to the request and the resolution to these circumstances
  • Any documentation that supports the justification for your administrative withdrawal request.

Once all feedback has been collected and evaluated, you will be notified of the Associate Dean's decision via email.

Instructions Review:

  • Wait for final grades to post 
  • Meet with CHP Advisor (required)
  • Submit form and documentation 
  • Associate Dean reviews and emails decision
Request Justification (Check all that apply) *

Secure File Drop

Please use the following link to submit the required documentation.

Secure File Drop

Required Documentation:

  1. Letter of Appeal - Attach a letter of appeal addressed to the Associate Dean, Dr. Marla Erbin-Roesemann, explaining the extenuating circumstances leading to the request and the resolution to these circumstances
  2. Supporting documentation - Supporting documentation should be from the semester(s) in which you had academic difficulty. Examples of documentation include:
    • hospital bills
    • obituary
    • divorce decree
    • medical or disability diagnosis
    • work record
    • police report
    • court records
    • transcript of successful coursework at another institution since your latest Texas State enrollment

If you have any questions, please feel free to contact us for more information at health@txstate.edu.



Privacy Policy